4. What must the employer provide?
Employers with more than 100 employees must submit business and commuter mobility reports for the previous calendar year by 30 June. This means that the report for 2024 must be submitted by 30 June 2025.
The employer provides an annual report with the following information about the calendar year preceding that date:
- The number of employees.
- Measures that have already been taken.
- The results and data from calculating CO2 emissions will form the basis for that calculation. The results of the calculation of the CO2 emissions, and the data that form the basis for that calculation. You always fill in the total number of kilometers traveled by all your employees together per calendar year. These are journeys with a start and/or end point in the Netherlands. Air travel does not fall under the reporting obligation. It concerns, where applicable:
Means of transport/fuel |
Business – lease and/or own fleet |
Business – Mobility
services |
Business – declarations |
Commuting mobility |
Car, petrol |
Km/year |
Km/year |
Km/year |
Km/year |
Car, diesel |
Km/year |
Km/year |
Km/year |
Km/year |
Cars belonging to the (plug-in) hybrids |
Km/year |
Km/year |
Km/year |
Km/year |
Car, 100% electric |
Km/year |
Km/year |
Km/year |
Km/year |
Car, other fuels |
Km/year |
Km/year |
Km/year |
Km/year |
Motorcycle, petrol |
Km/year |
Km/year |
Km/year |
Km/year |
Motorcycle electric |
Km/year |
Km/year |
Km/year |
Km/year |
Moped/scooter, petrol |
Km/year |
Km/year |
Km/year |
Km/year |
Moped/scooter, electric (incl. speed-pedelec) |
Km/year |
Km/year |
Km/year |
Km/year |
(e-)Bike or walk |
Km/year |
Km/year |
Km/year |
Km/year |
Public transport |
N/A |
Km/year |
Total amount in euros |
Km/year |
5. How do you collect the data?
A central, digital reporting system is made available for annual reporting. This system is managed by the Rijksdienst Voor Ondernemend Nederland (Netherlands Enterprise Agency) (RVO.nl). It is not mandatory to use this reporting system. The employer may also report in a self-chosen format as long as it meets the requirements described above. It will often be necessary to edit your own administration, request data from external parties or send an annual survey to employees. View the step-by-step plan of the RVO here.
Report without hassle? |
Want to make it easy for yourself? With ALD Move you can easily register all travel movements. ALD Move then calculates how much CO2 is emitted and exports this data according to the specified requirements. |
The annual report has three goals:
- Collect data about the regulation’s target range (monitoring)
- Gather collective data to determine in 2025 whether it is necessary to establish mandatory standards for each company.
- Help the employer based on feedback with suggestions to reduce CO2 emissions.
6. How will it be monitored and enforced?
The environmental services monitor the reports and compliance with the rules. The monitoring and enforcement process is expected to be largely administrative, i.e. without site visits.
Verification
The environmental service checks annually whether the employer has submitted the report for the previous calendar year before 30 June. In addition, the reports will be verified to see that they meet quality requirements. This verification process takes place automatically. Random manual checks will also occur.
The goal is to inform the employer whether they have met their obligations within one month of submitting the report. In case of serious doubts about the reliability of the data, the employer can be checked based on their administration.
Fines
If the employer doesn’t comply promptly with the required reporting, even after reminders, they may receive a fine. A fine is possible if no report is submitted, but also if the report does not meet the basic requirements. The penalty can also be imposed, for example, if the environmental service doubts whether the data entered is correct.
Privacy
Calculating CO2 emissions for business and commuter mobility requires employee travel data. It is not the intention for the employer to set up a tracking system for every employee. When checking the annual reports, personal data will never be requested.